Select the Review tab on the ribbon, and click Check Accessibility. Word includes an accessibility resource that identifies accessibility issues. Options in the Design tab may be used to change appearance but will not provide the necessary accessibility information. To add table headers to the first row, select Table Tools > Layout on the ribbon, then choose the Repeat Header Rows option in the Data section. Select the Insert tab on the ribbon, then select Table > Insert Table. Change the text in the Text to Display field to a more meaningful description.Īccessible tables need a clear table structure and table headers to help guide a screen reader user. Select a hyperlink, right click, and select Hyperlink or hit ⌘ + k. These may not make sense to screen reader users, so make sure the link text is unique. Word automatically creates a hyperlink when a user pastes a full URL onto a page. Choose the Numbered List or Bulleted List option from the Paragraph group. Use true numbered and bulleted lists to emphasize a point or a sequence of steps. Select Columns in the Page Setup group. Enter appropriate Alt text only in the Description field (not the Title field).Īlways use true columns. Select the Layout & Properties icon and choose Alt Text. 
Right-click on the image and select Format Picture. This text is read by a screen reader in a Word file and should remain intact when exporting to HTML or PDF. Images can be given appropriate alternative text in Word. Headings 1, 2, or 3 can also be assigned using ⌘ + Option + 1, 2, or 3, respectively. 
Open the Home tab, and choose the appropriate heading in the Styles panel. Start a new line to create a heading, or select text to change to a heading. This allows screen readers to navigate a document and improves accessibility for everyone. Heading StylesĬreate a uniform heading structure through use of styles in Word. 
This resource is designed to be printed as a one page PDF file.
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